Hotel Corporate Codes are pre-negotiated business travel discounts offered at major hotel groups like IHG, Hilton, Marriott, Hyatt, Best Western, Wyndham, Omni, Choice Hotels and more. For those eligible it can make your stay at hotels much more comfortable.
A hotel corporate code and discounted rates are unique to each company and if you are authorized to use them you could save up to 30%+ off your booking. Hotel corporate rates typically come with additional benefits such as free cancellation, breakfast, fast wifi, and late check out.
Not everyone is eligible to use a corporate code at major hotels but for those that are we’ve compiled a list of major corporations codes to make finding your company rate easier in 2023.
Not associated with a company? See Hotel Promo Codes instead of eligible discounts.
Interested in renting a car? Find discounts and latest offers of Car Rental Codes.
Note: Corporate rates are intended only for employees and authorized users. Make sure that you are eligible prior to booking and can show valid proof upon check in.
What Are Hotel Corporate Codes?
Hotel corporate codes are special discounted rates provided to employees and authorized users affiliated with that organization. They are negotiated directly with each hotel and offer benefits to employees on business travel. In addition to a discounted rate, hotels will generally offer perks such as free breakfast and flexible cancellation as part of the special rate. Make sure to check each hotels policy as they will vary across networks.
Who Is Eligible To Use Corporate Rates?
This will vary by company but it’s not uncommon for full time employees, contract workers, consultants, or those affiliate with an organization to use a corporate rate. If you work for an organization on the list but are not aware if you are eligible seek out advice internally.
Often times if you are affiliated with an organization to obtain identification associating yourself with it that is usually enough for a hotel group to consider you eligible.
Hotel corporate discounts should also only be used when traveling for business. If you are planning leisure travel you may not be eligible to book on a corporate rate. It’s also no surprise that many hotels in vacation heavy destinations do not offer corporate discounts.
Note for booking you must be associated with the organization and authorized to do redeem the rate. Use the steps to see if you can receive a discount on your next booking.
What Is Included With A Corporate Rate?
A corporate rate is not always just a discount in room price, they often come with additional perks. In our experience the most common additional benefits include free wifi, breakfast, and at times more flexible checkout.
Another major benefit in booking with a corporate rate is the ability to cancel up until the last minute. Most hotels typically offers the ability to cancel any corporate rate booking until 11:59 PM local hotel time the day before. This is a huge benefit as often plans change and allows you to make bookings without having travel plans fully confirmed.
Each property varies in what they offer business travelers so make sure you read the details before booking.
Companies That Get The Best Rates
Not all discounts are created equally and naturally some companies have negotiated better rates than others. The rate you receive is based on the amount of stays a company provides to a certain hotel leading to a better discounted rate.
Typically companies that travel the most such as Deloitte, IBM, Accenture, and At&t will get the best rates as well as have the most available hotels. If you are affiliated with any of these companies then you can expect the best rates at various properties around the world.
Can You Use Corporate Codes At All Properties?
Hotel corporate rates are negotiated directly with each individual property vs a hotel group as a whole. This means that not all hotels offer corporate discounts to business travelers. Typically hotels in major cities will offer better incentives to business travelers so make sure you check the list of properties that are eligible in the search process.
What Hotel Programs Offer Corporate Rates?
Almost all major hotel groups offer a corporate discount. However, this rate varies widely as each company needs to negotiate with individual hotels rather than the group as a whole.
If you are looking for guides to each you can see the below:
Are Corporate Codes Always The Best Rate?
While corporate codes offer steep discounts they may not always be the best rate available. Make sure you compare your corporate rate with the standard nightly rate to double check you are getting a better deal.
There are also rates that are more premium than corporate codes if you happen to know employees at a hotel group. We will show you how in the guides below:
How To Negotiate A Corporate Rate At Hotels
If your company does not currently have a corporate rate with major hotels you can negotiate one. Note you will need to negotiate with each hotel individually instead of the program as a whole, so choose your locations and properties carefully.
The process is a bit informal but starts by sending an email to the corporate-programs office or directly to a hotel manager if you are a frequent visitor. The process for joining may vary by hotel but generally involves filling out an application indicating number of employees, expected stays, and additional details. Once agreed you will obtain a code that will enable you to see discounted rates on the hotel website and app when booking.
Read our full guide to Negotiating Corporate Rates at Hotels
Summary & Takeaways
Hotel corporate codes unlock special rates to business travelers that frequently visit major hotel brands. The rate comes with many perks that business travelers will find make their stay more comfortable.
If you do not have a corporate rate you can always negotiate one and the above guide will help you navigating the process.